Job Description

Vacancy description:

The apprentice role will include:

• Main responsibilities will include;

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  Type information accurately using office applications

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  Create and use filing systems for both electronic and paper records.

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  Create and use and keep up to date spreadsheets and databases

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  Welcome visitors in a professional manner, ensure they are directed to correct location and person they are meeting is informed

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  Answer the phone in a professional manner and record phone calls and enquiries accurately and pass the information on to the correct person

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  Check stock in the service and order new supplies when necessary.

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  Photocopy documents and resources for the staff team

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  Assist the Team leaders in the preparation of payroll information

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  Printing induction folders for new starters

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   Managing admin email box as well as personal emails

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  Deliveries and post

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  Note taking

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  Managing petty cash for supported living

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  Inputting dates into shared calendar

About the Applicant

Desired skills

• Good communication skills both written and verbal.
• Basic ICT Skills
• Prepared to learn new tasks
• Good team player
• Good with numbers
• Able to take responsibility
• Flexible to deliver assistance when and where is required
• Confident
• Punctual
• Able to interact with piers
• Able to work to deadlines when required

Personal qualities

• Self motivated
• Confident
• "Can do" attitude
• Meticulous in maintaining records
• Able to communicate at all levels
• Numerate
• Good all rounder with office procedures

Desired qualifications

 Basic ICT Skills

Daily Duties

Brief overview of the role

Administrative support within the Virtual accounts office; updating records; using Microsoft Excel, Word and Outlook; photocopying; filing and typing entering data; have the ability to work with staff at all levels; articulate and able to take responsibility and work to deadlines.